Platform
Eight workspaces. One set of books.
VaretIQ is not a suite of products stitched together. Every workspace writes into the same double-entry ledger, so the trial balance is always the whole truth rather than one system's opinion of it.
Trial Balance/ Harbor Ridge Ops LLC · November 2026Debits and credits agree. Every line drills to the entries that produced it.
- Workspaces
- 8
- General ledger
- 1
- Reporting bases
- 2
- Data re-entry
- 0
Enable only what you use.
No parallel systems of record.
Accrual and cash.
Documents post once, everywhere.
What you can do with VaretIQ
The work itself, before the architecture
Every workspace below exists to make one of these jobs simpler. Where a capability needs a provider connection or a setup step, the note on the card says so.
Get paid
Send invoices and see who still owes you
Bill customers, watch what is outstanding, and know which balances are aging before they become a problem.
Record payments
Apply payments, credits and returned funds correctly
Record what a customer paid, apply credits, and handle a returned or bounced payment so the ledger and the customer balance both stay right.
Quote work
Turn an accepted estimate into an invoice draft
Write an estimate, send it, and convert it into a draft invoice once the customer accepts — without retyping the work.
Pay bills
Track vendors, bills and vendor credits
Keep vendor records, enter bills, record what you have paid, and apply vendor credits against what is still open.
Track spending
Record direct expenses separately from bills
A card charge you already paid is not an unpaid bill. VaretIQ keeps the two apart so payables stay honest.
Reconcile your bank
Review, match and reconcile bank and card activity
Set up bank and card accounts, bring transactions in, match them to what is already recorded, and reconcile to the statement.
The review and reconcile workflow is built in. Automatic bank feeds depend on a provider connection that is set up per account and is not live for every institution yet.
Keep the paperwork
Store receipts and documents with the entries they support
Attach support to the transaction it belongs to, request missing documents, and share files without opening the whole ledger.
Handle sales tax
Record and track sales and use tax on your books
Track taxable activity and the liability it creates so you can see what is owed and hand a clean figure to whoever files.
VaretIQ supports the bookkeeping side of tax. It does not register, file, or remit tax on your behalf.
Close the books
Reporting, period controls and a close that ends
Produce the statements and management reports VaretIQ supports today, then lock the period so the numbers stop moving.
Show your work
Audit trail, corrections and human approval
Reversals and corrections are recorded rather than erased, every change is attributable, and the entries that need approval go to a person before they land.
Work with your accountant
Controlled access for accountants and bookkeepers
Invite your CPA or bookkeeper with scoped, revocable access, and see exactly what they changed.
Run more than one company
Separate books per entity, one place to look
Each company keeps its own ledger, with a group-level view for the people who need both.
Run payroll
VaretIQ Payroll — a separate product
Payroll is its own VaretIQ product with its own plans, not a feature bundled into an accounting plan.
Availability, checkout and pay-run processing are controlled by backend status. Nothing about filing, direct deposit or money movement is active until VaretIQ confirms it for your account.
Track time
VaretIQ Time — a separate product
Track hours by person, project or client, priced on its own plans alongside Payroll.
Availability and checkout follow the same backend-controlled release as Payroll.
Architecture
Why one ledger matters more than any single feature
When receivables, spend, and payroll each keep their own records, month-end becomes reconciliation between systems rather than closing the books. VaretIQ removes that class of work by never creating the second system.
The record
Accounting
Chart of accounts, journal entries, banking, and reconciliation — the ledger every other workspace writes into.
The interpretation
Reporting & Close
Formal statements, management reporting, and a guided close that finishes with a locked period.
Money in
Sales & Receivables
Estimates, invoices, recurring billing, payments, and a ranked follow-up queue.
Money out
Spend & Payables
Bills, vendors, approval thresholds, and duplicate prevention that runs before approval.
People cost
Payroll (separate product)
Pay runs reviewed before posting, with liabilities tracked as real obligations.
The evidence
Document Vault
Receipts and statements attached to the entries they support, with requests that chase themselves.
The second opinion
Insight & Review
Pattern detection that explains itself and never posts to the ledger on its own.
The structure
Multi-company
Separate books per legal company with side-by-side oversight and scoped access.
Consistency
Learn one workspace, and you have learned all of them
The same table behaviour, the same filters, the same keyboard shortcuts, the same way of attaching a document or asking a question. Consistency is not a design flourish here — it is the difference between software a team adopts and software a team tolerates.
Applies everywhere
- Guided and professional presentation, per person
- Role-based permissions per module and entity
- Immutable audit log across every workspace
- Locations, classes, and projects on every transaction
- Document attachment anywhere a number exists
- Export of anything you can see on screen
A month in VaretIQ
What the cycle actually looks like
Transactions arrive
DailyBank lines, invoices, bills, and card spend land with suggested treatment and visible reasoning.
The Action Center thins out
DailyA short ranked list of what genuinely needs a person, sized by money at stake.
Receivables and payables get worked
WeeklyWho to chase, what to approve, and which duplicates to reject.
The close runs on a checklist
Month-endOwners, due dates, and visible blockers instead of a shared spreadsheet.
The period locks
After closeReopening is possible, recorded, and attributed — never silent.
Walk the whole platform in one sitting
VaretIQ is built for the messy parts — late invoices, a duplicate bill, an unfinished close — and it only ever shows your own posted activity.