Intelligent Accounting. Strategic Solutions.
Accounting that understands how your business actually works.
Simple when you want it. Powerful when you need it. VaretIQ keeps one rigorous ledger underneath, and shows it to you in the language you actually use — whether you are the owner, the controller, or the CPA reviewing the close.
Interface preview. No live financial data is shown.
Dashboard/ Harbor Ridge Group · November 2026Six flagged items need a decision. Every figure links to the entries behind it.
- Ledger of record
- One
- Ways to read it
- Two
- Silent postings
- Zero
- Audit trail
- Full
Every module posts to the same books.
Guided for owners, professional for finance.
Software suggests; a person decides.
Who changed what, when, and why.
What you can do with VaretIQ
Get paid, pay bills, reconcile the bank, and close the month
These are the accounting workflows VaretIQ is designed to bring together. Where a capability depends on final validation, provider activation, plan eligibility, or account setup, we say so instead of implying it is already running for you.
Get paid
Send invoices and see who still owes you
Bill customers, watch what is outstanding, and know which balances are aging before they become a problem.
Record payments
Apply payments, credits and returned funds correctly
Record what a customer paid, apply credits, and handle a returned or bounced payment so the ledger and the customer balance both stay right.
Quote work
Turn an accepted estimate into an invoice draft
Write an estimate, send it, and convert it into a draft invoice once the customer accepts — without retyping the work.
Pay bills
Track vendors, bills and vendor credits
Keep vendor records, enter bills, record what you have paid, and apply vendor credits against what is still open.
Track spending
Record direct expenses separately from bills
A card charge you already paid is not an unpaid bill. VaretIQ keeps the two apart so payables stay honest.
Reconcile your bank
Review, match and reconcile bank and card activity
Set up bank and card accounts, bring transactions in, match them to what is already recorded, and reconcile to the statement.
The review and reconcile workflow is built in. Automatic bank feeds depend on a provider connection that is set up per account and is not live for every institution yet.
Keep the paperwork
Store receipts and documents with the entries they support
Attach support to the transaction it belongs to, request missing documents, and share files without opening the whole ledger.
Handle sales tax
Record and track sales and use tax on your books
Track taxable activity and the liability it creates so you can see what is owed and hand a clean figure to whoever files.
VaretIQ supports the bookkeeping side of tax. It does not register, file, or remit tax on your behalf.
Close the books
Reporting, period controls and a close that ends
Produce the statements and management reports VaretIQ supports today, then lock the period so the numbers stop moving.
Show your work
Audit trail, corrections and human approval
Reversals and corrections are recorded rather than erased, every change is attributable, and the entries that need approval go to a person before they land.
Work with your accountant
Controlled access for accountants and bookkeepers
Invite your CPA or bookkeeper with scoped, revocable access, and see exactly what they changed.
Run more than one company
Separate books per entity, one place to look
Each company keeps its own ledger, with a group-level view for the people who need both.
Run payroll
VaretIQ Payroll — a separate product
Payroll is its own VaretIQ product with its own plans, not a feature bundled into an accounting plan.
Availability, checkout and pay-run processing are controlled by backend status. Nothing about filing, direct deposit or money movement is active until VaretIQ confirms it for your account.
Track time
VaretIQ Time — a separate product
Track hours by person, project or client, priced on its own plans alongside Payroll.
Availability and checkout follow the same backend-controlled release as Payroll.
Why VaretIQ exists
Most accounting software makes you choose between simple and serious.
Simple tools stop working the moment your business gets interesting. Serious tools assume you already speak accounting. VaretIQ refuses the trade: the ledger is uncompromising, and the surface is legible.
Guided
For owners and operators who want the meaning before the mechanics.
- Plain-language figures
- What changed and why
- What needs deciding
- Formal terms on request
Nothing is hidden — every guided number links to the statement and entries behind it.
Professional
For controllers, CFOs, and CPAs who want the detail immediately.
- Working trial balance
- Adjusting entry register
- Variance and tie-out
- Dense, keyboard-first tables
Set per person, not per company. Switch at any time from the display menu.
Intelligent, not autonomous
It raises the question a good bookkeeper would raise — then waits for you.
VaretIQ reads your ledger for patterns worth a second look — unusual spend, drifting margin, a customer paying later than they used to — and hands you the question. The judgment stays yours.
- Duplicate-looking spend caught before approval
- Customers whose payment behaviour has changed
- Categories drifting from their own history
- Support and documents missing before the close
Action Center/ Needs a decisionVaretIQ raises the question. A person makes the call.
The platform
Turn on what your organization actually runs on
Eight workspaces over one ledger. Nothing you do not use is in your way, and nothing you later need requires a migration.
Accounting
Chart, journals, banking, reconciliation.
02Reporting & Close
Statements and a close that ends.
03Sales & Receivables
Invoices, payments, and who to chase.
04Spend & Payables
Bills, approvals, duplicate prevention.
05Payroll
A separate VaretIQ product. Not included in an accounting plan.
06Document Vault
Support attached to the entry.
07Insight & Review
Questions worth your attention.
08Multi-entity
Separate books, group oversight.
Who it is for
The same books, presented for the person reading them
An owner, a controller, and an outside CPA need different things from the same ledger. VaretIQ gives each of them their own view without forking the data.
Owners & teams
Know where you stand in one screen
- Cash, owed, owing, runway
- No accounting vocabulary required
- Grows with the company
In-house finance
Controls that hold up when asked
- Segregation of duties
- Period locks and reopen reasons
- Immutable audit log
CPAs & bookkeepers
A whole client book, one login
- Cross-client review queue
- Firm-attributed adjustments
- Client-controlled access
Agree the cut-over
Week 1Pick the date, close the final period in your current system.
Map the chart
Week 1Every old account is mapped to a new one, in writing, and reviewed.
Load and tie out
Week 2Opening balances load and must agree exactly before anything is final.
Open receivables and payables
Week 2Brought over by document, so collections continue uninterrupted.
First close together
OngoingYour first month-end runs with support beside you.
Getting started
A migration is an accounting event, so we treat it as one
Agreed cut-over date, opening balances that tie to the cent, and a written record of which old account became which new one. Your prior system stays readable.
How migration worksRecords people rely on deserve to be handled carefully
We describe our security posture in specifics rather than badges, and we do not claim certifications we have not completed.
Security & trust- Role-based permissions per module and entity
- Immutable, exportable audit log
- Period locks with recorded reopen reasons
- Scoped, revocable access for outside professionals
- Document sharing without opening the ledger
- No silent automated changes to your books
Look at it properly before you talk to anyone
Choose a plan and start with your own books. VaretIQ shows only your own posted activity — never sample data.